Draft Minutes KDAA Board meeting Wednesday October 12, 2022 held at the Arena at 7pm

Present, All Directors save Trish who was with the MH team in Nakusp.
Also Present : Damon, our new manager and Nikita Bouwmeester

Agenda approved
Draft Minutes of Sept 7, 2022 approved

	Nikita advised the Board that she has interest from 10 and expects more for skating lessons. Desired is 2 back to back half hour sessions for lessons; one for adults, one for children with ice time afterwards for practice
	Discussion and determination: to designate one hour, Fridays from 5 to 6 pm for the lessons, and that the participants could utilize the early part of the Friday Night Public Skate that starts at 6pm.  Fee to be the same as Skills and Drills: $10 per participant. Nikita to collect and turn over to the Manager Damon
	Ice scrape and flood determined not necessary between Skate Lessons and Public Skating.
	Nikita also expressed interest in promoting an Ice Show in January. Nikita to revisit the Board with this project later in the year.

	The Olympia is ready at the facility at the coast. Rebuilding cost is reported at $16,600. Transport there and back is $6,000. KDAA is unaware whether taxes etc are included.  Decision: to pay this cost out of the KDAA's own reserve which is approximately $60,000. 
	The Olympia is effectively rebuilt with a new motor last year. 
	Molly/Conner to arrange for transport back.
	Trail Arena/ Robert to be thanked for the loan of their extra Zamboni to put in the ice.
	
	Operations so far: Damon reports things are going well, Ice will likely be ready for use Sunday October 16; Joe to advise teams as well as finalize the arena schedule.
	Damon will attend Board meetings to advise the Board.
	Damon to attend one day Refrigeration Course on Tuesday, Oct 18  Milage/cost to be paid by the KDAA. Damon advises things are progressing 

well. 
	With help from Robert from the Trail Arena and availability of Steve Scott and Scott Gillies to familiarize Damon and Brandon with the Olympia, determined to cease using Barry's service immediately.  Molly to advise Barry.

Extra Costs:
	Being advised that Refrigerant costs will be increasing and the the present refrigerant used might be modified, several years of refrigerant were ordered. There is a cost this year of $10,000 that should  be amortized over a number of years but is beyond our accounting practices.
	Molly advised the Village has entered into a contract for the Alarm System, one of the subjects of the grant that included the new condenser. The Total Cost , mainly by reason of the Engineered Alarm system is $132,000 OVER the amount of the grant. 
  	It is anticipated that the funds donated by Murray's estate will be utilized.
	Approximately $10,000 of the Arena's Reserve is from the old RDCK/CBT AAF/CIP grant for replacement of the condenser. 	This will affect how much reserves exist in the various funds.
	Available APPROXIMATE reserves will expected to be;
		Murray's Estate held by the Village... $80,000 to $70,000
	        Arena reserves... $$36,000to $26,000. 
		Variartions depend upon the application of the old AAF/CIP funds.
		Reserves in bylaw 1159 for benefit of Arena., Curling Club and Tennis Court... $50,000 to $60,000

Roof of old Condenser Room over the Mechanical room is to be removed asap. JOSH to undertake Volunteer crew. This is to prevent snow sliding off roof into the new condenser fans. This structure will have to be removed/ covered/modified to prevent the Arena burning during an ember storm. The existing fire proofing ember screening erected by Glen McR had to be removed to extract the old condenser.

Concession Area and Upstairs at the South end.
	Rick, with a group of the Jamboree crew are interested and willing to make modifications that may be significant improvements.

	The Concession was originally a dressing room. Part of this could be turned back into a dressing room, likely a dressing room for referees or females. 
	There would still be sufficient room for the concession.
	Determined: Rick to discuss with the Curling club to get their blessings.
	JO to contact possible concession operators.
	Advertise for concession operators if necessary, approach MH...
At the South end, upstairs:
	Build a new office. Build a new dressing room for referees or females
Build a smaller storage room. 
	All construction would be non structural.
Determination: To clear old storage room of all non viable gear and only accept donations of skates, helmets and gloves.
	Further reports/discussion expected. All views at the arena side are favourable at this time.

Schedule discussed and tentatively approved. User Groups who do not notify management about cancelations will be charged for the ice time.
JOE to circulate.

Adjournment: next meeting to be called in November by Molly.