Kaslo & District Arena Association Directors meeting Sept 7, 2022 held at 7pm at the Arena in Kaslo

Present: Molly, Marty, Rick, Trish, Jo D, Josh, Joe J.

Regrets or absent with cause: Conner, Alicia

Call to order 7pm
No changes/amendments to minutes of previous Board meeting. Approved as presented.
No financial statement presented.

Old Business
1. New Refrigeration system:
- Molly reported Paul Hughes representations that the refrigeration system with the new condenser is ready to go and should provide years of service.
No new refrigerant is required, the Arena has enough refrigerant for several years. It is expected this refrigerant will be replaced with a new refrigerant that will be suitable without modifications to the system.
- Start of ice plant likely Sept 23.
- Concern still in place re snow sliding from the roof over the old condenser 
onto the new condenser. Molly will reconfirm with Paul their representation that this is not an issue. Snow brakes would be the least expensive mitigation if the issue is of concern.
- If old condenser room is not dismantled, the fire smart wire mesh preventing embers from entering the Arena structure must be replaced.

2. Summer rentals:
Some net income will be realized from the rental and usage of the facility by BC Wildfire Service.
Request of usage of bathroom facilities was briefly discussed; Concerns were first that the KDAA purpose is to prepare, maintain (clean) and operate the facility during the ice skating/hockey season; that expanded use by other groups appears counter intuitive to the approximate $160,000 being expended on the alarm system, one of which functions is to secure the facility. This may well be a Village decision in the new year.

3. Update on the Olympia:
Parts are in the supply chain. Cost may be in the low 10s of thousands. The rebuilt Olympia is reasonably expected to provide more than one decade of reliable service (without the breakdowns that recurred last season)
We are offered a loaner ice machine from Trail if the Olympia is not fixed and returned in time. Information from Vimar is expected in the next 2 weeks.
KDAA will utilize it's own reserves to meet this cost.

New Business:
1. Opening date. Agreed to aim to open Oct. 11. User groups to be notified. Known contingencies to be provided. Pre covid ice schedule and priority in bookending ice times is planned.

2. Start dates of staff: Training:
Marty, Jo and Molly to establish start dates and times of work and training schedule with Damon and Brandon. Robert from Trail will be sought to train both given the likelihood that Trail's extra ice machine will likely be used. 
Robert to be contacted and retained.

3. Ice fees.
Extra costs are anticipated but savings are as well ( less sanitizing and return of bookending ice times) Include issue with notification to User Groups that the KDAA will not increase the ice rental rate at this time.
Monday night group to be granted the same arrangement as last year.

4. Installation of new Clock.
Rick to prepare Mur dedication for the clock.
Jo and Josh to arrange/complete removal of old clock and installation of new clock before ice plant start up.

5. Report Mur/Jim and Nona Dedication for the Arena Lobby;
Karma has started the project. A picture frame has been donated.

6. Rental of meeting room and view room
Meeting determined that $40 rental for the meeting room is appropriate

Rental of view room to Glynnis - Kaslo Dance to be determined. Apparently 
Tuesdays and Thursdays are desired. Some Minor Hockey Groups (younger ages) may desire that the View room be available. Trish to contact Minor Hockey, Molly to communicate with Glynnis. An hourly rate of $25 for the View Room will be sought.

Next scheduled Board Meeting  Oct 5, 7pm at the Arena

Meeting adjourned shortly after 8pm